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Privacy policy

Smarp Data Protection Statement

1. Name of the register

Smarp recruitment register

2. Controller

Name: Smarp Oy

Address: Kalevankatu 20, 00100 Helsinki, Finland

3. Contact person for the register

Name: Poola Isomäki

Address: Kalevankatu 20, 00100 Helsinki, Finland

Other contact information: poola.isomaki@smarp.com

4. The purpose and legal grounds for the processing of personal data. Sources of personal information

Personal data will be collected and processed so that Smarp can serve its customers and market its products and services.

The collection and processing of personal data is always based on legislation, customer or service agreement, the legitimate interest of Rightware or the consent of the data subject. We are happy to clarify, which ground is applied in each situation. 

We collect information when people subscribe to our newsletter, use our services or otherwise provide their information via our website forms or otherwise. We store that information in our CRM system and we may contact the respective persons regarding our company and its services and products. We may collect contact information on business persons from different sources so that we can inform them of our products and services.

5. The content of the register

First name and last name, company name, company email address, phone number, title, and email correspondence.

6. Disclosures of information

Our sales companies, partners and companies belonging to the same group in different countries may have access to our marketing and sales data to the extent required and they may also be located outside the European Economic Area. In all the aforesaid cases when we transfer data outside the EEA, we take steps to ensure that your personal information is processed lawfully..

7. Purposes and storage time

We will only retain personal information as long as necessary for the fulfilment of those purposes. Upon request, we provide more detailed information concerning data storage times.

8. Reasonable security safeguards are being used

We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification. We will use appropriate technical and organizational means to secure the personal data from inappropriate access, accidental or unlawful destruction, amendment, distribution and transfer of personal data as well as from other unlawful processing.

9. What are your rights?

You have the right to inspect what information related to you has been stored in our personal data files. You have a right to have incomplete, incorrect, unnecessary or outdated personal data deleted or updated according to the applicable laws. You have right to object to our data processing or to restrict that as well as to have your personal data transferred to another system.

You have a right to unsubscribe from direct marketing messages, withdraw any consent that you have made and to request that we stop processing your personal data for direct marketing purposes.

If you want to utilise your rights stated above please send an email to poola.isomaki@smarp.com.

In addition to the rights described above you are entitled to make a complaint to the data protection authority, especially in the European Union country where you have your domicile or permanent work place or where the claimed breach of data protection regulation occurred. In Finland, this authority is the data protection ombudsman.

10. Amendments to this data protection statement

Smarp may from time to time amend this data protection statement without prior notice to you. If processing is based on your consent we will inform you of the changes.

 

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